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Maureen Rowland
Member - 1 post
how long do we have to keep the HR record for any given member of staff after they have moved on?
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Helen Abbott
Member - 31 posts
Hello Maureen,
The Data Protection Act does not give a specific length of time relating to how long employee records should be kept when employment ends. It merely says 'no longer than necessary for a particular purpose or purposes'.
This means that it is left up to the employer to decide and set retention periods. However, any period that is set must be based on business need and should taken into account any professional guidelines. Employers should be aware that the Act does not override any statutory requirements to retain records, for example in relation to income tax or certain aspects of health and safety.
I hope this is helpful.
Best regards,
Helen Abbott MCIPD
HR Consultant
Workplace Law Group
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